Job Description

The Coalition of Asian American Leaders (CAAL) envisions a just and joyful future where all Minnesotans, regardless of background, have the power to shape decisions that affect us and can live with dignity in thriving and caring communities.

CAAL is a network of Asian American leaders whose mission is to harness our collective power across ethnicities, age groups, and sectors to improve the lives of communities by connecting, learning, and acting together. We believe our democracy thrives when all communities are visible, included, and fully engaged in key systemic decisions that impact our lives. We embrace the diversity of our community and believe that if we can work together, moving beyond silos, we help ensure a more prosperous future for all Minnesotans.

The Grant Manager leads the day-to-day implementation of CAAL’s grantmaking programs, with a primary focus on delivering a high-quality cohort experience and supporting grantee success.

This role is responsible for coordinating program activities, managing grantee relationships, and executing key components of the grant lifecycle—from outreach and application through reporting and closeout. The Grant Manager ensures that all program activities are well-organized, accessible, and aligned with CAAL’s values.

Working within an established program structure, the Grant Manager partners closely with the Associate Director, who provides strategic direction, compliance oversight, and overall grantmaking framework. This role plays a key part in executing the work with strong follow-through, building meaningful community relationships, and contributing to a positive and impactful experience for grantees.

Responsibilities:

Program & Cohort Management

• Lead planning and execution of the grantee cohort experience, including onboarding, workshops, site visits, and celebrations
• Facilitate or coordinate cohort sessions that build skills, relationships, and shared learning
• Manage logistics for all program activities, including scheduling, materials, communications, and attendance tracking
• Ensure all program activities are well-organized, well-attended, and aligned with program goals
• Deliver a culturally grounded, engaging experience that supports grantee success beyond funding

Grantee Relationships, Outreach & Community Partnerships

• Serve as the primary point of contact for grantees, building strong, trust-based and culturally responsive relationships
• Communicate clear expectations around participation, deliverables, and timelines, and provide ongoing support
• Monitor engagement and follow up to ensure participation and completion; elevate challenges or risks to leadership in a timely manner
• Lead outreach to recruit applicants, particularly from underrepresented communities, in partnership with the Communications team
• Build and maintain relationships with community organizations, leaders, and partners that strengthen the grantmaking program
• Identify opportunities for partnerships and collaborations that enhance cohort programming, workshops, and grantee support
• Coordinate with the Associate Director and Director of Programs to further develop and formalize partnerships
• Represent CAAL at community events and meetings to deepen relationships and expand program reach

Grant Implementation & Coordination

• Coordinate execution of the full grant cycle, including outreach, application, review support, award communication, and reporting
• Ensure all steps in the process are completed on time and clearly communicated to applicants and grantees
• Support application review processes by organizing materials, tracking scoring, and documenting decisions
• Maintain consistent communication with applicants and grantees throughout the cycle

Grant Administration & Compliance (Implementation-Focused)

• Implement grant processes and systems established by leadership
• Track grant deliverables, reporting deadlines, payments, and required documentation
• Maintain accurate, up-to-date grant files and records
• Support preparation of reports for funders and internal leadership
• Partner with the Associate Director and Director of Programs to ensure compliance requirements are met and questions are addressed

Data Tracking, Learning & Storytelling Support

• Maintain accurate tracking of grantee participation, outcomes, and program data
• Support evaluation and continuous improvement by organizing program insights and feedback
• Partner with Communications by identifying and sharing grantee stories, highlights, and impact data

Agency-Wide Activities (Support)

• In partnership CAAL leadership, establish and maintain relationships with key stakeholders, including government and philanthropic partners, to ensure ongoing support and alignment with program objectives
• Provide support to agency-wide activities as necessary—including all-staff events, cross-team initiatives, and special projects—ensuring accurate data capture, clean logistics, and timely follow-through.

Required Qualifications:

• Bachelor’s degree, or equivalent experience; advanced degree preferred in Public Administration, Business, Nonprofit Management, or a related field.
• Minimum of 3 years of experience in grant management, program coordination, community organizing or a closely related field.
• Proven track record of developing and managing successful grant-making programs.
• Strong understanding of compliance requirements for state-funded grants.
• Excellent organizational, communication, and interpersonal skills.
• Willingness to learn and adapt to new and changing situations
• Excellent judgment and creative problem-solving skills, including negotiation and conflict resolution
• Strong written and verbal communication skills to convey complex information, give presentations and build relationships
• Intermediate Microsoft Excel skills
• Availability for occasional evenings/weekends to meet community schedules; ability to travel locally with occasional overnight/multi‑day trips.

Preferred Qualifications:

• Bilingual fluency in other Asian languages
• Strong knowledge of Asian/Asian American communities and their needs, especially in Minnesota
• Experience working with cohort-based or community-centered programs
• Familiarity with grantmaking processes or public funding requirements
• Experience with CRM or grant tracking systems

Salary and Benefits:

This is an exempt position with a salary range starting at $50,000. CAAL offers all employees full health, vision, and dental coverage, workers comp, long term disability, basic life insurance, a 401K retirement plan, 10 days of holiday, and generous paid time off.

To Apply: Please email your resume to [email protected]. Please include “Grant Manager” in the subject line.

CAAL is an equal opportunity employer. We celebrate our rich diversity and are committed to creating an inclusive environment for all employees.

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