Job Description

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POSITION SUMMARY:

The Assistant Program Financial Analyst (APFA) plays a supportive role as a Fiscal partner to the program operations of the agency. As an APFA, whether it is creating invoices for funders or consolidating key supporting documentation, your work is critical to the agency's fiscal responsibilities in billing and monthly closes. The APFA has a high visibility with a wide range of key stakeholders (Program, Fiscal, Development, and Grantors). This role takes direction from the Lead Program Financial Analyst (LPFA) and reports to the Director of Finance.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Under the direction of the LPFA, prepare and submit grant cost reimbursement or unit-of-service invoices in accordance with the grant contractual budget terms and conditions, including all required supporting documentation, to funders on a timely basis. This includes responding to funder questions and requests.
• Complete monthly close including recording revenue and indirect costs, tracking restricted revenue uses recording the release of temporarily restricted revenue, and reviewing shared direct cost allocations.
• Assist the program teams with identifying drivers of spending variances against the budget.
• Perform assigned account reconciliations.
• Track and follow up with funders on outstanding invoice payment status.
• Assist Lead Program Financial Analyst on special projects as needed.

QUALIFICATIONS:

EDUCATION AND EXPERIENCE

• Bachelor's degree in Accounting, Finance, or an approved related field.
• Minimum of 3+ years of Accounting or Finance experience in a progressive, complex finance environment.
• Exposure and understanding of generally accepted accounting principles.
• Experience with fund accounting and contract billing is a plus.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

• Excellent interpersonal and communication skills (both written and verbal). Ability to collaborate in a team environment.
• Can prioritize and efficiently take on multiple tasks within deadlines.
• Well organized and pays attention to detail.
• Proficient desktop software skills including Microsoft Office (Excel, Word, PowerPoint). Experience with ERP systems or other finance applications or visualization tools, Adaptive, Concur a plus.

PHYSICAL REQUIREMENTS

• Ability to work at a desk for extended periods of time.
• Ability to use a computer workstation.
• Ability to lift up to 25 lbs.

OTHER REQUIREMENTS:

• Criminal background check via livescan fingerprint.
• Must have TB test performed and submit results.
• Provide proof of COVID-19 vaccination and booster status.
• Automobile, valid driver's license and auto insurance per agency policy; or have access to reliable transportation.

WORKING CONDITIONS:

• Office Environment

HOURS AND OTHER CONDITIONS:

• Standard office hours are Monday through Friday, approximately 8:00AM to 5:00PM with evening and weekend workshops, meetings and off hours support as needed.

This position description intends to describe the general nature and level of work being performed by people assigned to this job. It is not intended to include all duties and responsibilities. The order in which duties and responsibilities are listed is not significant. Because of a need to remain responsive to the needs of our clients and our Agency's operations, responsibilities may be modified at any time.

Catholic Charities is a non-profit, non-discriminatory service organization and employer. We do not discriminate on the basis of race, color, national origin, religion, sex, age, sexual orientation or disability. Persons receiving services in our programs are entitled to freedom from harassment and retaliation and reasonable accommodation for qualified disabilities.

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